4ZZZ Annual General Meeting (AGM)

  Notice of Annual General Meeting You are invited to the Annual General Meeting (AGM) being held by Creative Broadcasters Ltd.   Date:  Monday November 27, 2017 Time: 7.00 pm sharp (arrivals from 6:30-7pm please) Where: The Gardens Club, 75 Gardens Point Road, Brisbane City (enter through QUT campus or the Botantic Gardens, near entrance to River Stage, see link -http://thegardensclub.com.au/location-map/)   Agenda

• Chairperson’s welcome and acknowledgement of country
• Apologies
• Confirm 2016 AGM minutes
• Appoint auditor and fixing auditor’s remuneration
• Treasurer’s report
• Chairperson’s report
• Manager’s report
• General Business
• Election of Office Bearers
• Outline role of Board
• Introduce candidates for vacant positions
• Appoint Scrutineers
• Elect Office Bearers
• Break for refreshments while votes are tallied
• Announce election results
• Meeting close

  Procedural Matters Members attending the Annual General Meeting will receive a copy of the:

• Annual Financial Report (including financial statements, Directors’ and Auditor’s Report)
• Treasurer’s report, and
• Manager’s report
•  
• The Annual Financial Report is available to any member by inquiring at the office.

 

General Voting Procedure – Appointment of Directors

Voters will be required to vote for all of the vacancies on one ballot paper. At the 2017 AGM, there are vacancies for three (3) ordinary directors and one (1) named (Chairperson) director of the Company.  Some of these positions may be unopposed in which case no vote for that position will be necessary. Nominations for positions close on Monday November 13, 2017 at 4.00pm. For details on how to apply, head to the Board of Directors page on the website, download the Board nomination form here. As soon as practicable thereafter details of the nominees will be made available on the Company’s website. You can contact agm@4zzz.org.au to find out more about nominating for the 4ZZZ Board of Directors.   For more information on appointing directors, click here.   

Proxy Voting Procedure – Appointment of Directors

If you cannot attend the Annual General Meeting you may appoint another person (who needs to be a 4ZZZ subscriber) to vote on your behalf. You can access a proxy voting form on the Company’s website here. Before submitting your proxy, make contact with the person you are appointing to ensure they are attending the AGM or fill out a second option (see the form) in case your proxy does not attend. Members who choose to vote are required to vote for all vacant positions. The Proxy form must be submitted to the office of 4ZZZ or emailed to agm@4zzz.org.au by 4pm on Monday November 27, 2017.